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Dental bookkeeping for collections, supplies and staff pay
Dental bookkeeping needs to explain how scheduled treatment becomes collected revenue. Tidwell helps organize practice deposits, lab bills and dental payroll while keeping the business books distinct from clinical records.
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Reconcile production reports with collected payments
Production and collections measure different activity. Match practice-management payment summaries with insurance receipts, patient payments and bank settlements, then identify timing differences and adjustments. A production total alone is not a deposit reconciliation.
See lab and supply costs alongside the work
Separate laboratory bills, clinical supplies and office overhead. Keep vendor credits attached to the original charges and use consistent expense categories so a change in supply spending can be explained at the monthly review.
Prepare approved associate and staff compensation
Provide approved hours and written compensation calculations for dental payroll. Where an associate’s pay uses collections, preserve the supporting collection report and adjustments. The practice and its advisers establish compensation terms; Tidwell processes the approved information.
Limit the bookkeeping handoff to financial records
Share financial summaries and payment references appropriate to the reconciliation task. Discuss the records needed before transferring files. The bookkeeping scope covers business accounts and reporting, not patient care or clinical systems.
Questions from the practice’s business desk
Why do dental collections differ from production?
Treatment may be recorded before payment arrives, and adjustments can change the amount collected. Payment reports and settlement dates explain the difference.
Can you track lab costs separately from dental supplies?
Yes. Consistent vendor coding can separate those expenses and make them easier to review alongside collections.
What supports a collections-based associate pay calculation?
The approved compensation instructions, collection report and documented adjustments should travel together. We use the figures the practice approves.
Bring collections and costs into focus
Bring your current records and the questions you want the books to answer. We work remotely across California, with meetings at our Atascadero office by arrangement to discuss a practical service scope.
Monthly bookkeeping starts at $500 a month. See pricing