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QuickBooks for trucking and fleet cost records
A load settlement can include advances and deductions before money reaches the bank. Tidwell uses QuickBooks ProAdvisor expertise to make those components visible and organize reports around the vehicles or activities you need to review.
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General information, not legal advice.
Create a settlement posting plan
Choose accounts that distinguish freight earnings, advances, fuel charges and other settlement adjustments under your CPA’s instructions. Identify the document that supports each entry. A load reference should follow the settlement into the file, even when several loads arrive in one transfer.
Choose a manageable vehicle view
Classes can segment QuickBooks transactions, including by business activity. If vehicle classes fit the fleet, establish a naming convention and a process for shared charges. Keep the list simple, as Intuit recommends, and test repairs and insurance allocations before expecting meaningful comparisons.
Sources: Intuit - Create and manage classes in QuickBooks Online
Reconcile the cards as well as the operating bank
Fuel and repair transactions may appear in more than one import. Intuit’s reconciliation workflow covers both bank and credit card accounts. Compare the ending balances with statements, investigate repeated entries, then review the vehicle cost reports with unallocated expenses called out.
Sources: Intuit - Reconcile an account in QuickBooks Online; Intuit - Fix issues at the end of a reconciliation in QuickBooks Online
Sources for fleet segmentation and account reconciliation
Trucking and hauling bookkeeping
Review a load settlement and vehicle report
Tell us which records need attention and who approves the next steps.
Monthly bookkeeping starts at $500 a month. See pricing