Trades
Bookkeeping and payroll for pool companies
Pool companies can have long construction schedules and recurring service routes running at the same time. Tidwell helps keep those revenue streams and their payroll costs distinct so project deposits do not obscure the economics of ongoing maintenance.
Last reviewed:
General information, not legal advice.
Follow construction draws through each stage
Retain the contract, stage invoices and customer payment history under a stable pool-project reference. Your CPA directs the treatment of advance receipts; the books need enough detail to distinguish collections from work still promised.
Track purchased components and subcontract work
Equipment, finishes and subcontractor invoices should remain connected to the pool they serve. Record approved scope changes alongside the corresponding charges so a project review can explain why spending moved.
Keep service-route payroll distinct from build crews
Approved time can separate recurring pool service, construction labor and callbacks. Review route income with its own costs rather than letting a construction deposit make the service side look more profitable.
Prepare records for covered public pool projects
When a California public pool assignment is subject to prevailing wage requirements, keep its employee time and work instructions distinct. Tidwell supports certified payroll preparation and DIR reporting from those records, alongside the company’s regular books and payroll.
Sources: DIR: certified payroll reporting
Construction-draw and service-route questions
Can pool bookkeeping show construction and service results separately?
Yes. Separate job types and labor coding can preserve both views while still supporting a combined business report.
What should explain a pool project’s advance receipts?
The contract, stage billing and payment history provide context for your CPA’s accounting instructions and the supporting ledger.
How do change orders stay visible in pool job reports?
Attach the approval to the related invoice and cost entries so the added scope can be followed through billing and collection.
Reference for covered pool work
Separate long pool projects from recurring service
Bring your current records and the questions you want the books to answer. We work remotely across California, with meetings at our Atascadero office by arrangement to discuss a practical service scope.
Monthly bookkeeping starts at $500 a month. See pricing