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AIA billing with G702 and G703
A construction payment application should tell the same story as the contract, approved changes and billing detail. Preparing that package starts with reconciling the supporting schedule before carrying totals into the summary.
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General information, not legal or tax advice.
Know which document summarizes the request
AIA identifies G702 as the Payment Application and Certificate for Payment and G703 as the Continuation Sheet for Payment Application. The documents work together: the continuation detail supports the payment application rather than serving as an unrelated invoice.
Sources: AIA Contract Documents product pages
Build the schedule of values from the contract
AIA describes the schedule of values as a breakdown of total contract value into line items or categories. Keep your working schedule aligned with the approved contract and distinguish proposed changes from changes that have been approved for billing.
Reconcile detail before carrying totals forward
AIA’s completion guide calls for reconciling G702 totals to G703 and the previous approved application. Review the original sum, net change orders, current contract sum, completed and stored work, retainage, prior certificates and current payment due. Investigate differences at the line-item level.
Sources: AIA Contract Documents, How to complete the G702 payment application
Separate preparation from certification
The contractor applies for payment and the architect certifies under the process described by AIA. Agree on who prepares supporting records, who reviews progress and who submits the package. Keep the returned approval with the exact version that was submitted.
Sources: AIA Contract Documents, How to complete the G702 payment application
Connect progress invoices with the billing package
QuickBooks supports multiple progress invoices from an accepted estimate. That feature can support the bookkeeping workflow, but compare its invoice totals with the project’s required payment application. Maintain an application history so an accounting entry can be traced to its approved billing period.
Sources: QuickBooks Online support: Set up and send progress invoices
Sources: payment applications
Bring billing and construction books together
Tidwell helps reconcile job records and billing support. Your project team remains responsible for progress approvals and contract decisions.