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Family office bookkeeping across entities and households
Family office accounting can become difficult to follow when expenses and transfers cross entity boundaries. Tidwell supports the underlying bookkeeping with separate ledgers, documented approvals and records organized for the family’s professional advisers.
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General information, not legal advice.
Preserve each entity’s financial identity
Identify which entity owns each account and expense before posting transactions. Record transfers with matching references on both sides, and flag balances that do not agree. Shared visibility should not erase the distinction between separate books.
Make bill records and approvals retrievable
Retain invoices, allocation instructions and authorization history for household and entity expenses. An organized payables list helps the responsible decision-maker see amounts due without relying on memory or an email thread.
Prepare household payroll from adviser instructions
For household employees, supply approved time and compensation details reviewed with your CPA. Tidwell can discuss payroll processing within that scope. Employment and tax treatment decisions remain with the family’s advisers.
Deliver schedules that explain consolidated totals
Financial statements become more useful when inter-entity balances and unusual transactions have supporting schedules. We organize the bookkeeping for CPA review; investment management and return preparation are outside this service.
Questions about entity boundaries and approvals
Can family office records retain separate entity reports?
Yes. Separate ledgers and consistent references support entity-level reporting and a clearer handoff for consolidation by your advisers.
How should shared household expenses be allocated?
Provide written allocation instructions approved by the responsible adviser. We use those instructions rather than infer ownership from the payment account.
Can you help reconcile transfers between entities?
We can match the entries and flag differences. Agreements and adviser instructions establish how those transfers should be treated.
Bring order to the supporting financial records
Bring your current records and the questions you want the books to answer. We work remotely across California, with meetings at our Atascadero office by arrangement to discuss a practical service scope.
Monthly bookkeeping starts at $500 a month. See pricing